Contextual Help - File Attachments Tab (Edit Task Information)
The File Attachments tab is used to add files to a task. Attachments can be documents, screen captures or any other file format. 

This window has 2 parts: a title bar and the navigation tabs.  

  • The title bar tells you where you are in AceProject. At the end of the title bar you will find links to the contextual help, to add a new task, to open or close a time counter, to move/copy a task, and to a printer-friendly version of the page.  
  • The Task tab shows all available data for this task.
  • The Assignment tab shows which users are assigned or reviewers on the task.
  • The File Attachments tab  displays all files attached to this task. 
    • The first row displays the project name and number to which this task belongs.
    • Click on the open icon () to open it in a separate window. 
    • Click on the floppy disk icon () to download and save the file to your computer.
    • To change the file's state, click on the padlock icon ().
    • To delete a file, check the box next to the file, then click on "Delete checked item(s)". 
    • To return to the previous page, click the "Back" button.
    • To Attach a file, fill out the "Attach a file" group
      • Click the "Browse..." button to reach your file. If you know the location of your file, you can type it directly in the "Path" field.

      • You can enter a description for this file.

      • The "Version" field is used to keep track of different iterations of the same file.

        • If two identical files have different versions, AceProject will treat them as separate items.

        • To overwrite a file, use the same file name and version.

        • If the file is unlocked, uploading it with the same version will overwrite the existing file on the server.

      • Files can be locked or unlocked by a user. Locking a file ensures no one will makes changes to it except the person who has locked the file and the Administrator. Leave the file unlocked if you don't plan to modify it.

        • You cannot upload a file that is already on the server and locked. You need to unlock the file on the server first, then upload it from your computer to the server.

      • You can use the "Multiple File Upload" drop down menu if you want to upload more than one file at a time. You can upload up to 15 files simultaneously.

      • Click "Upload File" to send it to the project folder.

    • Check the "Do not send email notification" box to avoid sending an email if the update does not warrant it.
    • Whenever there is a change in the files attached to a task (new and deleted files), the task's Last Update field will be modified.
  • The Dependencies tab displays all relationships between this task and other project tasks.
  • The History Trail tab displays all changes to your task since its creation.

What is a file attachment?
Attachments can be documents, screen captures or any other file format. File attachments are associated to a specific task.

How do I add a file attachment?
To attach a file, click the
"Browse..." button to reach the file, type a description for your file and click on "Upload File" to send it to the server.

How do I change/update a file attachment?
To update a file attachment, attach a file with the same name
and version to this task. The file must be unlocked before it can delete overwritten. Only Administrators can overwrite locked files.

How do I delete a file attachment?
To delete a file, check the box next to the file, then click on "Delete checked item(s)". Only Administrators can delete locked files. For all other users, the file must be unlocked before they can delete it.

Can I upload more than one file at a time?
Yes. You can use the "Multiple File Upload" drop down menu if you want to upload more than one file at a time. You can upload up to 15 files simultaneously.

 


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