Contextual Help - Monthly View (Gantt Chart)

The Gantt Chart window shows a progress bar for each task in the project. It can be monthly or weekly.

This window has 4 parts: the title bar, the navigation tabs, the search bar, and the Gantt chart itself. 

  • The title bar tells you where you are in AceProject. The title bar displays your total number of tasks that fit the chosen search criteria. 
    • At the end of the title bar you will find the link to contextual help, as well as the link to add a new task.
  • The Navigation Tabs help you toggle between the Monthly View and the Weekly View.
    • The Monthly View shows progress bars in a monthly grid. This is useful for year-end reports and to gain extra perspective on the advancement of the project.
    • The Weekly View shows progress bars in a daily grid. This is useful to manage workflow.
  • The search bar lets you select which tasks to display, much like a filter. Simply choose a task group, status, type, priority or assigned user and click Apply Filter
  • By default, the Gantt chart shows all tasks over a 12-month period starting 2 months prior to the current date. 

    • The number of months shown on the grid is set in "My Preferences" in the "My Office" tab.
    • The number of tasks shown on this page is determined by the number of tasks per page in My Preferences in the My Office tab. 
    • You may select one or more search criteria. 
    • You can browse by year by clicking on the arrows next to the date.
    • You can sort your tasks by start or due date. Simple click on the links beside the year and AceProject will rearrange the chart for you.
    • Simply position the mouse pointer over a progress bar to see more information about the task
    • To the left of the Gantt chart is the list of tasks.
    • You can click on a task's summary to open it. 
      • If there is a file icon next to the task summary (), this means there are file(s) attached to the task. Click on the file number to open the task's file attachment tab.
    • Click on any column header in the task list to sort it: click once to sort in ascending order and twice to sort in descending order.  
    • The Gantt chart will remember your filters and sort parameter as you browse from month to month.

What is a Gantt chart?
Gantt charts are a project planning tool used to represent the timing of tasks required to complete a project. Because Gantt charts are simple to understand, they are used by most project managers to illustrate completion or progress.

In a Gantt chart, each task takes up one row. Dates run along the top. The expected time for each task is represented by a horizontal bar: the left end represents the beginning of the tasks, while the right end show its expected date of completion. As the project progresses and tasks become partially done or completed, the color of the horizontal bars will change to reflect completion or percentage of completion.

How can I see all my tasks in this chart, without having to browse numerous pages?
The number of tasks shown on each page of the Gantt chart is determined by the number of tasks per page in "My Preferences" in the "My Office" tab. To see all tasks in one page in the Gantt chart, click on the "My Office" tab, then click on the My Preferences link in the navigation bar to the left of your window. In My Preferences, you can select to display up to 100 tasks per page. Simply click on the "Update" button to enable your changes and return to your Gantt chart.

Why is my progress bar only grey? Why is my progress bar only red?
The progress bar will change from grey to red as the task becomes partially or totally completed. A task that is not started - that is, it is marked as 0% done - will have a grey progress bar. A task that is completed - that is, it is marked 100% done or its status is completed - will have a red progress bar. Other tasks will be partly grey and partly red, proportional to the percentage of completion.

Some tasks have no progress bar. What's wrong?
There are 2 important requirements for a task to have a progress bar in the Gantt chart: it must have a start date AND an end date. If your task has only a start date or only an end date, it will not have a progress bar. To see a progress bar, make sure your task has both a start and an end date.

If your task has both a start and an end date, but you still cannot see its progress bar in the Gantt chart, it may be that its time frame is set in another month. Simply click on the arrows next to the month to move back or forward in time.

How do I add a task? 
To add a task, click on the "Add a task" link at right of the title bar. Then, fill out the mandatory fields and click on the "Save" button.  You must have proper access rights to be able to add a task. 


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