Contextual Help - My Preferences

The My Preferences window contains your username and password, your contact information, your account access rights and your preferences.

This window has 2 parts: the title bar and the "My Preferences" table. 

  • The title bar tells you where you are in AceProject. At the end of the title bar you will find a link to contextual help.  
  • The My Preferences table contains your personal informationThe information is organized in four groups: Account, Contact, Access Rights, and Preferences.
    • The Account group contains the user's connection information.
      • The Username is required to login to AceProject. The username is used to identify you among all users in your company's account.
      • Passwords are NOT case-sensitive. This field is mandatory.
      • Each user can be assigned to a user group. User groups help keep users together, for example as teams or departments.
    • The Contact group lets you share your personal contact information with other users.
      • The email address is required in order to receive email notifications properly. You can enter several email addresses separated by a semi-colon ( ; ).
    • The Access Rights group contains details related to your access rights. Click here to know more about access rights.
      • The "Access Level" field lets you know whether you are an administrator or a normal user.
      • The "Project Creation" field lets you know whether you can add a new project or not. If this access right is set to "Yes", you can add a project and automatically be assigned as "project manager". Moreover, you will be able to copy a project template if you had been assigned to that template as a project manager.
      • The "Time Entry Mode" field lets you know how you can enter your time. It can be manually, automatically or both options combined. If this option is disabled, you will not be able to fill out timesheets or use the IN/OUT module.
      • The "User Directory" field lets you know which users you are allowed to see in your user directory. You may only see users assigned to the same projects as yourself, only administrators, only users in the same user group, or all users. This option can be disabled as well.
    • The Preferences group contains the user's individual settings.
      • "Email notification" is useful to be warned when a new task is assigned or an existing task is modified. This avoids having to connect to AceProject frequently to check for new or updated tasks. Simply check the appropriate boxes to have AceProject send an email notification. Of course, if email notification is enabled, the email field becomes mandatory. You can enter several email addresses separated by a semi-colon ( ; ). Email notifications are sent in HTML format, so your email program must be able to display this format. 
      • The "Number of tasks per page" lets you decide how many tasks will be displayed in all task lists you are allowed to view. 
      • The "Number of projects per page" lets you decide how many projects will be displayed in all project lists you are allowed to view. 
      • The "Project to Open Upon Login" drop-down list lets you choose a default project to open when the user logs in. If no project is chosen, the default page upon login will be "My Tasks".
      • The "Sort Task Report by" option lets you decide the sorting order of all task reports you are allowed to view. Use the first drop-down list to select a column and use the second drop-down list to choose the sorting order. Note that this preference may be overwritten with the preference you may set with the "Show/Hide Columns" feature.
      • The "Sort Project Report by" option lets you decide the sorting order of all project reports you are allowed to view. Use the first drop-down list to select a column and use the second drop-down list to choose the sorting order. Note that this preference may be overwritten with the preference you may set with the "Show/Hide Columns" feature.
      • The "Time Zone" field lets you choose your geographical location in order to display correct date and time values.
      • The "Date Format" drop-down list lets you choose your preferred date and time format as well as your preferred decimal symbol (period or comma).
      • The "Monthly Gantt Chart" drop-down list lets you decide how many months will be displayed in all monthly Gantt charts you are allowed to view.
      • The "Weekly Gantt Chart" drop-down list let you decide how many weeks will be displayed in all weekly Gantt charts you are allowed to view.
      • The "Language" drop-down list lets you choose your preferred language in which you want to receive all email notifications.
    • Click "Update" to save your changes or cancel to go back to the previous page without saving your changes.  

What is the project to open upon login?
When a user logs in to AceProject, he is automatically directed to the page of the project he has defined as the default project. If the user had not chosen a default project, he will be redirected to the My Tasks page.  

How do I use email notification?
A user can decide to receive an email message when a new task is assigned to him, or when one of his tasks is modified. To enable email notification, simply check the email notification box and enter your email address. 

How long does it takes to receive an email notification?
Email notification is sent instantly after the task is added or updated.

How do I modify my preferences?
To modify your preferences, simply make your changes, then click on the [Update] button. The system administrator can also make changes to your preferences from the Administration tab. 

 


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