Contextual Help - All Projects

The All Projects window shows a summary of information for each project. By default, only incomplete projects are displayed on this page.

This window has 3 parts: the title bar, search bar and the project list

  • The title bar tells you where you are in AceProject.
    • The Add a New Project link allows to create a new project.
    • The Export link opens a window that allows you to export the list of projects that is displayed on your screen. Exportation is available in two formats: CSV and Microsoft Excel. The following criteria can be set: Column Delimiter, Decimal Symbol and Date Format.
    • The Contextual Help link can be found at the end of the title bar.
    • The title bar will also display your total number of projects that fits the chosen search criteria. 
  • The search bar lets you select which projects to display, much like a filter. Simply choose the project's type, status and/or client, and click Apply Filter. The text to search field lets you perform a search based on text content. The search is made within 3 project fields: Number, Name and Description. By default, only incomplete projects (regardless of type) are displayed in this window. You may select one or more search criteria. You can choose to display all project types and/or all project statuses.
  • The project list shows a summary of information for each project: the total number of tasks and hours worked for each project. 
    • Unless otherwise specified in the user's Preferences, projects are sorted in ascending project number.
    • By default, only incomplete projects are displayed in this page.
      • To display completed projects, use the search bar and set the filter to completed projects. 
    • The % done field indicates the global advancement of the project. 
    • Click the project name to open the project and display the "incomplete tasks" page. Note that you must have the proper access rights to open the project.
    • Click the project number to open the project's parameters. Note that you must be an administrator or a project manager to edit a project's parameters.
    • You can sort the table by clicking on any column header: click once to sort in ascending order and twice to sort in descending order.  

How do I add a project? 
To add a project, click
the "Add a Project" link on top right. You will be redirected to the New Project page. Then, fill out the mandatory fields and click the "Save" button. You must the proper access rights to add a project.

How do I visualize a project's tasks? 
To visualize a project's tasks, click on the project n
ame

How do I visualize a project's parameters? / How do I configure my project? 
To visualize a project's parameters, click on the project n
umber. You will be redirected to the Edit Project Information page, where you can configure the project's users, task groups, task statuses, task types, and task priorities. 

How do I delete a project? 
To delete a project, you must go under "Administration -> Administrative Tools -> Delete Project". Then, select the project you wish to delete from the drop-down list. Finally, you must decide which parts of the project you wish to delete and click "Execute" to confirm.

What is "Total Tasks"
This field indicates the total number of tasks in each project. This includes all tasks, completed and incomplete. 

What is "Total Hours"
This field indicates the total number of estimated hours for all the tasks in a project. 

What is "%Done"
This field indicates the global progress of the project. The calculation is made as follows: For each task, the estimated hours is multiplied by the percentage done, giving the subtotal. All the project's subtotals are summed up, then divided by the total number of estimated hours for the whole project. Here is the formula used by AceProject:
S (estimated hours X %done) / total hours  

 


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