Contextual Help - Weekly Time Sheet

The Weekly Time Sheet window is where you input your worked hours for all assigned projects.

This window has 4 parts: the title bar, the Global Approval Status table, the Work Items table and the Comments and Approval Request table. 

  • The  title bar tells you where you are in AceProject. At the end of the title bar you will find the link to contextual help as well as the link to add a new week
  • The Global Approval Status table provides a summary of the approval for the current time sheet. 
    • If your time sheet's global approval status is Approved, you cannot delete approved work items, but you can still add new work items
  • The Work Items table shows detailed information on your work items: each work item is described, along with its approval status. 
    • All hours entered for a specific task are cross-referenced so that you know how many hours were put in for a task. 
    • You can add work items for all your projects in the same time sheet, thus no need to create multiple time sheets for each project. 
    • Add a new work item by choosing a project and clicking on "Add a New Work Item"
    • Click on any task number for open this task. 
      • If there is a file icon next to the task summary (), this means there are file(s) attached to the task. Click on the file number to open the task's file attachment tab.
    • Click on any status to open this work item. 
    • Once your work item is approved, you cannot make changes to it anymore. 
  • Finally, the Comments and Approval Request table is used to send a customized message to your project manager when notifying him that your time sheet is ready for approval. 
    • Simply type in you comments and message, choose your manager and click "Update"
    • To remove a weekly time sheet, click "Delete"
    • To return to the weekly time sheets page, click "Back to Weekly time Sheets"

What do the approval statuses mean?
Time sheets can be In progress, Submitted, Approved or Rejected: 

  • In Progress means you have not submitted it for approval. 
  • Submitted means your time sheet has not been approved or rejected, it is waiting to be processed.
  • Approved means your time has been accepted. 
  • Rejected means your hours were not accepted. 

How do I add a work item?
You can add a new work item by choosing a project and clicking on
"Add a New Work Item". You do not need to create separate weekly time sheets for each project. 

Where does the project list come from?
The list of projects corresponds to all incomplete projects to which you are assigned. If you are an administrator, the list will contain all incomplete projects.

How do I change a work item?
To make changes to a work item, click on its status. You will be redirected to the Edit Work Item Information page, where you can make your changes. You cannot make changes to a work item that has been approved. 

How do I enter my time for another project?
You can add a time for a different project by choosing it from the Select the Project drop-down list and clicking on
"Add a New Work Item". You do not need to create separate weekly time sheet for each project. 

How do I get my time sheet approved?
You can request approval from your project managers or person in charge of time approval directly in the Weekly Time Sheet. 

  1. In the Approval Request table, choose the manager to whom you want to send your request in the Send to Project Manager drop-down list. 

  2. Type a custom message if you want to. 

  3. Click the "Update" button to save your changes and send an email notification to your manager. 

How do I delete a weekly time sheet?
Click on the
"Delete" button to remove this weekly time sheet. You cannot delete a time sheet that has been approved. 

How do I delete a work item? 
To delete a work item, click on the work item's status. You will be redirected to the
"Edit Work Item Information" window, where you can click the "Delete" button. You cannot delete a work item that has been approved. 

 


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